Human Wox
Categories
SaaS
Web App
AI
Duration
2025
Role
Lead Designer, UX Research, Product Testing, Web Designer
Client
Human Wox
Overview
Helping Businesses Automate Compliance and Regulatory Routine Tasks
Human Wox is designed for organisations that are managing complex regulatory requirements. Human Wox is built on two foundational systems - the orchestration engine and compliance library. Together, they enable businesses to manage compliance across people, vendors, and assets, from initial onboarding to ongoing certification, without relying on manual tracking, spreadsheets, or siloed tools.
The Problem
The Human Cost of Manual Compliance
Through our research, we discovered that behind every statistic was a human story: compliance managers struggling to update multiple spreadsheets, HR teams juggling multiple tools with no single source of truth, and executives facing audit anxiety because they couldn't confidently answer "are we compliant?"
81% of UK businesses relied solely on spreadsheets for compliance management, creating fragmented data ecosystems prone to human error.
GRC teams spent countless hours on administrative overhead with zero real-time visibility into compliance status.
Three critical pain points emerged consistently: lack of real-time expiry alerts, absence of a centralized compliance system, and cumbersome audit preparation processes.
As a team, we had one singular question to answer: "How do we automate 80% of regulatory processes without disrupting familiar workflows?"
Opportunity
Streamlining Solutions
We recognised an opportunity to design a solution that frees teams from compliance busywork, reduces stress, and enables confident organisational growth.
Our approach is centred on two core systems that would work in harmony
Bringing all hands on deck
AI prototyping validated feasibility early, aligning design with engineering constraints. This approach aligned engineering limitations with design requirements before we committed to visual design, enabling engineers to flag blockers and designers to demonstrate interactions with functional prototypes.
Solution
On your mark, set, Design!
With clarity comes direction and a purpose-driven design solution.
Dashboard-First Thinking Designed a central dashboard with real-time activity feeds, prioritized alerts, and clear visual hierarchy for at-a-glance compliance assessment.
Simplifying Verification Automated document processing, scheduled reminders, and clear status indicators reduce verification flows to minimal user input. The system handles operational complexity while preserving user control and visibility.
Reusable Compliance Packs Build compliance templates once, apply everywhere. Reduces repeated configuration while preserving organizational knowledge across hiring and onboarding workflows.
Clear dashboard for prompt decision-making
This dashboard's goal is to ensure that users have real-time activities that clarify decision-making. It also helps users see the bigger picture when it comes to issues with employee compliance. The dashboard also captures an intuitive way to integrate an AI assistant, creating a seamless experience for users to carry out multiple actions.
Making complex functionality look simple
At Human Wox, one complexity we tried to tackle was managing the complex nature of compliance verification. The goal is to make the process seamless and as short as possible. We focused on minimal user interaction and a high-level automated system, from running automation to verify documents to setting reminders on expiring documents.
Creating reusable packs to reduce task repetition
Based on the issues we discovered with compliance regulations, reducing complex workflows would improve productivity and create a good user experience. So we designed an intuitive flow for users to easily create compliance packs based on certain parameters, and be able to reuse this pack for specific scenarios.
Design the company's website to convey clear value propositions
Conclusion
Human Wox addresses critical pain points in workforce compliance through a user-centered design approach that transforms fragmented, manual processes into an integrated, automated system. By combining a structured Compliance Library with an intuitive Orchestration Engine, the solution streamlines complex workflows and reduces cognitive load for compliance teams.
Validation Through User Testing
While the product remains in development, user testing and prototype validation demonstrate strong early indicators of success:
45% faster pack creation and assignment workflows in prototype testing
19% reduction in time spent on routine compliance tasks during user trials
90% task success rate across key user flows in usability testing sessions
Impact and Future Potential
The design successfully addresses core user needs identified during research: reducing manual effort, improving process visibility, and enabling strategic focus. Early testing suggests Human Wox will not only mitigate audit risk but also empower compliance teams to shift from reactive task management to proactive, strategic workforce planning.
As the product moves toward launch, continued user feedback and real-world metrics will be essential to validate these promising early results and refine the user experience for maximum impact.
Human Wox
Categories
SaaS
Web App
AI
Duration
2025
Role
Lead Designer, UX Research, Product Testing, Web Designer
Client
Human Wox
Overview
Helping Businesses Automate Compliance and Regulatory Routine Tasks
Human Wox is designed for organisations that are managing complex regulatory requirements. Human Wox is built on two foundational systems - the orchestration engine and compliance library. Together, they enable businesses to manage compliance across people, vendors, and assets, from initial onboarding to ongoing certification, without relying on manual tracking, spreadsheets, or siloed tools.
The Problem
The Human Cost of Manual Compliance
Through our research, we discovered that behind every statistic was a human story: compliance managers struggling to update multiple spreadsheets, HR teams juggling multiple tools with no single source of truth, and executives facing audit anxiety because they couldn't confidently answer "are we compliant?"
81% of UK businesses relied solely on spreadsheets for compliance management, creating fragmented data ecosystems prone to human error.
GRC teams spent countless hours on administrative overhead with zero real-time visibility into compliance status.
Three critical pain points emerged consistently: lack of real-time expiry alerts, absence of a centralized compliance system, and cumbersome audit preparation processes.
As a team, we had one singular question to answer: "How do we automate 80% of regulatory processes without disrupting familiar workflows?"
Opportunity
Streamlining Solutions
We recognised an opportunity to design a solution that frees teams from compliance busywork, reduces stress, and enables confident organisational growth.
Our approach is centred on two core systems that would work in harmony
Bringing all hands on deck
AI prototyping validated feasibility early, aligning design with engineering constraints. This approach aligned engineering limitations with design requirements before we committed to visual design, enabling engineers to flag blockers and designers to demonstrate interactions with functional prototypes.
Solution
On your mark, set, Design!
With clarity comes direction and a purpose-driven design solution.
Dashboard-First Thinking Designed a central dashboard with real-time activity feeds, prioritized alerts, and clear visual hierarchy for at-a-glance compliance assessment.
Simplifying Verification Automated document processing, scheduled reminders, and clear status indicators reduce verification flows to minimal user input. The system handles operational complexity while preserving user control and visibility.
Reusable Compliance Packs Build compliance templates once, apply everywhere. Reduces repeated configuration while preserving organizational knowledge across hiring and onboarding workflows.
Clear dashboard for prompt decision-making
This dashboard's goal is to ensure that users have real-time activities that clarify decision-making. It also helps users see the bigger picture when it comes to issues with employee compliance. The dashboard also captures an intuitive way to integrate an AI assistant, creating a seamless experience for users to carry out multiple actions.
Making complex functionality look simple
At Human Wox, one complexity we tried to tackle was managing the complex nature of compliance verification. The goal is to make the process seamless and as short as possible. We focused on minimal user interaction and a high-level automated system, from running automation to verify documents to setting reminders on expiring documents.
Creating reusable packs to reduce task repetition
Based on the issues we discovered with compliance regulations, reducing complex workflows would improve productivity and create a good user experience. So we designed an intuitive flow for users to easily create compliance packs based on certain parameters, and be able to reuse this pack for specific scenarios.
Design the company's website to convey clear value propositions
Conclusion
Human Wox addresses critical pain points in workforce compliance through a user-centered design approach that transforms fragmented, manual processes into an integrated, automated system. By combining a structured Compliance Library with an intuitive Orchestration Engine, the solution streamlines complex workflows and reduces cognitive load for compliance teams.
Validation Through User Testing
While the product remains in development, user testing and prototype validation demonstrate strong early indicators of success:
45% faster pack creation and assignment workflows in prototype testing
19% reduction in time spent on routine compliance tasks during user trials
90% task success rate across key user flows in usability testing sessions
Impact and Future Potential
The design successfully addresses core user needs identified during research: reducing manual effort, improving process visibility, and enabling strategic focus. Early testing suggests Human Wox will not only mitigate audit risk but also empower compliance teams to shift from reactive task management to proactive, strategic workforce planning.
As the product moves toward launch, continued user feedback and real-world metrics will be essential to validate these promising early results and refine the user experience for maximum impact.
Human Wox
Categories
SaaS
Web App
AI
Duration
2025
Role
Lead Designer, UX Research, Product Testing, Web Designer
Client
Human Wox
Overview
Helping Businesses Automate Compliance and Regulatory Routine Tasks
Human Wox is designed for organisations that are managing complex regulatory requirements. Human Wox is built on two foundational systems - the orchestration engine and compliance library. Together, they enable businesses to manage compliance across people, vendors, and assets, from initial onboarding to ongoing certification, without relying on manual tracking, spreadsheets, or siloed tools.
The Problem
The Human Cost of Manual Compliance
Through our research, we discovered that behind every statistic was a human story: compliance managers struggling to update multiple spreadsheets, HR teams juggling multiple tools with no single source of truth, and executives facing audit anxiety because they couldn't confidently answer "are we compliant?"
81% of UK businesses relied solely on spreadsheets for compliance management, creating fragmented data ecosystems prone to human error.
GRC teams spent countless hours on administrative overhead with zero real-time visibility into compliance status.
Three critical pain points emerged consistently: lack of real-time expiry alerts, absence of a centralized compliance system, and cumbersome audit preparation processes.
As a team, we had one singular question to answer: "How do we automate 80% of regulatory processes without disrupting familiar workflows?"
Opportunity
Streamlining Solutions
We recognised an opportunity to design a solution that frees teams from compliance busywork, reduces stress, and enables confident organisational growth.
Our approach is centred on two core systems that would work in harmony
Bringing all hands on deck
AI prototyping validated feasibility early, aligning design with engineering constraints. This approach aligned engineering limitations with design requirements before we committed to visual design, enabling engineers to flag blockers and designers to demonstrate interactions with functional prototypes.
Solution
On your mark, set, Design!
With clarity comes direction and a purpose-driven design solution.
Dashboard-First Thinking Designed a central dashboard with real-time activity feeds, prioritized alerts, and clear visual hierarchy for at-a-glance compliance assessment.
Simplifying Verification Automated document processing, scheduled reminders, and clear status indicators reduce verification flows to minimal user input. The system handles operational complexity while preserving user control and visibility.
Reusable Compliance Packs Build compliance templates once, apply everywhere. Reduces repeated configuration while preserving organizational knowledge across hiring and onboarding workflows.
Clear dashboard for prompt decision-making
This dashboard's goal is to ensure that users have real-time activities that clarify decision-making. It also helps users see the bigger picture when it comes to issues with employee compliance. The dashboard also captures an intuitive way to integrate an AI assistant, creating a seamless experience for users to carry out multiple actions.
Making complex functionality look simple
At Human Wox, one complexity we tried to tackle was managing the complex nature of compliance verification. The goal is to make the process seamless and as short as possible. We focused on minimal user interaction and a high-level automated system, from running automation to verify documents to setting reminders on expiring documents.
Creating reusable packs to reduce task repetition
Based on the issues we discovered with compliance regulations, reducing complex workflows would improve productivity and create a good user experience. So we designed an intuitive flow for users to easily create compliance packs based on certain parameters, and be able to reuse this pack for specific scenarios.
Design the company's website to convey clear value propositions
Conclusion
Human Wox addresses critical pain points in workforce compliance through a user-centered design approach that transforms fragmented, manual processes into an integrated, automated system. By combining a structured Compliance Library with an intuitive Orchestration Engine, the solution streamlines complex workflows and reduces cognitive load for compliance teams.
Validation Through User Testing
While the product remains in development, user testing and prototype validation demonstrate strong early indicators of success:
45% faster pack creation and assignment workflows in prototype testing
19% reduction in time spent on routine compliance tasks during user trials
90% task success rate across key user flows in usability testing sessions
Impact and Future Potential
The design successfully addresses core user needs identified during research: reducing manual effort, improving process visibility, and enabling strategic focus. Early testing suggests Human Wox will not only mitigate audit risk but also empower compliance teams to shift from reactive task management to proactive, strategic workforce planning.
As the product moves toward launch, continued user feedback and real-world metrics will be essential to validate these promising early results and refine the user experience for maximum impact.
